FIRST CONGREGATIONAL CHURCH - ADMINISTRATIVE ASSISTANT
The First Congregational Church of Scarborough was founded in 1728. We are associated with the United Church of Christ. We are seeking a part-time Administrative Assistant to support our church’s minister and be responsible for all clerical and administrative office functions
We are a non-discriminatory Church and all applicants are welcome.
Responsibilities:
- Receive and file all incoming email and postal mail directed to the church office
- Answer inbound telephone calls and messages
- Greet and assist onsite guests
- Working with the minister, prepare documents such as certificates, bulletins, letters, etc.
- Draft correspondence and other formal documents
- Plan and schedule appointments and events coordinating with the church minister, other staff and committees
- Assemble monthly church newsletters and the church's annual report
- Maintain the primary church calendar of all events and rentals
- Maintain confidentiality of all matters related to the church office and this position
- Maintain a clean, orderly, welcoming, and professional workspace
- Develop and implement organized filing systems
- Orchestrate building and property rent requests and rent schedules including tracking of potential conflicts
- Maintain key church records such as mailing lists, contact information, committee membership, etc
- Collecting bi-weekly time reporting and submission of hours to the payroll provider
- Perform all other office tasks
Qualifications:
- Previous experience in office administration or other related fields
- H.S. Diploma or equivalent
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills
- Previous experience with PCs and office tools including Word, Excel, MS Publisher, Email/Outlook, and Mail lists/Mailing labels
- Can work independently and/or with others as needed
- Trustworthy and ability to maintain confidentiality
- Awareness of cyber security threats and how to take precautions
Schedule & Time Off:
15-20 hours per week, Monday-Thursday with optional Fridays
Personal/sick benefits: 5 paid sick/personal days per year
Vacation: 1 week after 6 months, 2 weeks afterwards pro-rated by pay period
Contact Information:
Please submit resume and letter of interest to:
Email - FCChurch@fccscarborough.com
Telephone: (207) 883-2312
Address: 161 Black Point Road, Scarborough, ME 04074
